Grievance Letter Generator

A Step 1 grievance letter has to do four things: identify the grievant, state what happened, cite the contract violation, and demand the remedy. Enter the facts — we structure the document.

Facts

Union / LocalEmployerRecipient (management)Grievant nameClassificationDepartmentIncident date

What happenedContract articles violatedRemedy requestedSteward name

Generated letter

May 16, 2026

Director of Labor Relations
[Employer]

Re: Grievance — [Grievant], [Classification], [Department]

To Whom It May Concern:

Pursuant to the grievance procedure of the collective bargaining agreement between [Employer] and Local 100, the Union hereby submits the following grievance on behalf of [Grievant].

STATEMENT OF GRIEVANCE
On or about [date], the following occurred:

[Describe what happened, who was involved, and where it occurred. Be specific.]

CONTRACT PROVISIONS VIOLATED
The Employer has violated [Article __, Section __], as well as any other articles, sections, addenda, side letters, memoranda of understanding, and past practices that may apply.

REMEDY REQUESTED
Make the grievant whole in every respect, including but not limited to back pay, restoration of seniority and benefits, removal of any related discipline from the personnel file, and posting of the resolution.

The Union reserves the right to amend this grievance, to add additional contract provisions, and to introduce any and all relevant evidence at any subsequent step of the grievance and arbitration procedure.

Respectfully submitted,

[Steward Name]
Shop Steward, Local 100

cc: Grievant; Union File

Drafting tips

Be specific about the violation. A vague statement of facts gives management nothing to respond to and weakens the record at arbitration.
Cite the contract article and any other applicable provisions. Add "and any other articles, sections, and past practices that may apply" as a catch-all.
Demand make-whole relief. Reinstatement, back pay, restoration of benefits, removal of the discipline from the file, and any other appropriate remedy.
Get signatures and a date-stamped copy. Hand-deliver and demand a signed receipt, or send by certified mail with return receipt.

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MyCBA generates Step 1, Step 2, and Step 3 letters from your CBA — with the right article citations every time.

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